Job Opportunities

The Woodstock Film Festival is seeking a highly organized, personable, and dependable individual to join our team for the 27th Annual Woodstock Film Festival, taking place Wednesday, October 14 through Sunday, October 18, 2026. 

Overview

The Operations & Program Manager plays a central role in coordinating festival programming logistics and serving as the primary liaison for accepted filmmakers. This position requires exceptional organization, strong communication skills, and the ability to manage multiple moving parts across departments. Working closely with the Deputy Director, this role is a key hub of information, ensuring alignment between programming, communications, guest relations, and operations.

This position is based in our Woodstock, NY office, running from July 6 through October 23, 2026. Increased workload during the festival is expected. 

Compensation: $25/hr with additional pay for extended hours during the week of the festival.

Key Responsibilities

• Serve as the primary point of contact for all accepted filmmakers, managing communication throughout the festival

• Oversee collection and accuracy of all film materials, ensuring readiness for program, press, and marketing use

• Manage blurb writers, deadlines, and approval workflows in collaboration with copy editor and department heads

• Act as a communication bridge across departments; relay critical information and updates to ensure all teams are aligned

• Maintain clear documentation and timelines across all projects

• Build and manage the festival film schedule in collaboration with programmers and Executive Director

• Develop and coordinate the Q&A schedule, ensuring alignment with screenings

• Share finalized schedules with all relevant departments and participants

• Oversee the pass process and tracking system, ensuring all necessary information is collected and organized for badge creation

• Coordinate with other departments on pass distribution and comp tickets

• Support planning and execution of special programming

• Ensure all logistical needs are met (signage, hospitality, staffing, coverage)

• During the festival, serve as an on-the-ground operations lead; troubleshooting scheduling, Q&A coordination, and last-minute changes

• Oversee distribution of materials (schedules, call sheets, etc.)

• Other duties as assigned 

Qualifications

• Extremely organized with strong attention to detail

• Ability to manage multiple timelines and priorities simultaneously

• Excellent written and verbal communication skills

• Must be comfortable taking ownership of workflows and improving them where needed

• Comfortable working across teams and also independently

• Advanced proficiency in Monday.com or similar project management tool required

• Event or festival experience strongly preferred

• Available to work flexible and longer hours during the film festival 

• Valid driver’s license and ability to travel between locations required.

The Woodstock Film Festival is seeking a hard working, extremely thorough, organized and detailed oriented, positive and outgoing Assistant to the Executive Director to join our team for the 27th Annual Woodstock Film Festival taking place Wednesday October 14th - through Sunday October 18th 2026 in Woodstock, NY and surrounding towns. 

This position runs from July 6 – October 23, 2026 based out of our office in Woodstock, NY.

Compensation: $20/hour with additional pay for extended hours during the week of the festival.

QUALIFICATIONS/SKILLS:

• College degree

• Work experience as an Executive Assistant, Personal Assistant, office assistant, or similar role

• Valid driver’s license and reliable transportation; must meet standard rental car eligibility requirements

• PA diploma or certification is a plus

• Knowledge, understanding, and interest in film are a significant plus

• Has own accommodations near Woodstock a plus

• Excellent computer skills (Google Suite, calendar management, MS Office)

• Outstanding organizational and time management skills with meticulous follow-through

• Excellent verbal and written communications skills and can communicate effectively and in a timely manner

• Ability to prioritize and multitask and anticipate needs

• Discretion and confidentiality, Attention to details, Calm under pressure

• Available to work flexible and longer hours during the film festival 

DUTIES/RESPONSIBILITIES:

• Manage and prioritize the Executive Director’s schedule, ensuring alignment with festival priorities, meetings, and events

• Providing a bridge for smooth communication between the Executive Director and other departments

• Coordinate meetings, communications, logistics, and follow-ups with internal teams, filmmakers, sponsors, press 

• Track and manage key timelines, deliverables, and deadlines across departments, ensuring nothing falls through the cracks

• Oversee and support planning for festival events, including panels, parties, awards, roundtables, and special programming

• Assist in the development and accuracy of festival materials, including schedules, program content, and communications

• Coordinate guest lists, invitations, RSVPs, and event logistics for VIPs, jurors, sponsors, and industry guests

• Support awards process logistics, including juror coordination, materials distribution, and event preparation

• Driving Executive Director to various venues throughout the festival 

• Other projects/duties as assigned for the overall benefit of the organization

The Woodstock Film Festival is seeking a highly organized, personable, and dependable individual to join our team for the 27th Annual Woodstock Film Festival, taking place Wednesday, October 14 through Sunday, October 18, 2026. 

This position runs from September 8 through October 23, 2026 based out of our office in Woodstock, NY.

Compensation: $21.25/hr with additional pay for extended hours during the week of the festival.

ABOUT THE ROLE

This role oversees daily box office operations and ensure a smooth, welcoming, and efficient ticketing experience for all patrons. Be part of a dynamic, community-driven festival and play a key role in creating a positive and memorable experience for filmmakers and audiences alike.

QUALIFICATIONS + SKILLS

• Relevant coursework or experience in sales, customer service, or arts administration (film or performing arts a plus)

• Valid driver’s license and reliable transportation

• Experience with databases and communication systems

• Interest in film and the arts

• Strong interpersonal, phone, and computer skills

• Highly organized with the ability to multitask and prioritize in a fast-paced environment

• Comfortable working under pressure with a calm, solution-oriented approach

• Proficiency in Microsoft Office; experience with ticketing/CRM platforms (Eventive preferred)

• Detail-oriented, reliable, and good with numbers

• Flexible availability, including extended hours during the festival

RESPONSIBILITIES

• Train, schedule, and support box office volunteers

• Manage daily ticket sales, including cash and card transactions, reconciliations, and reporting

• Process ticket orders via phone, email, and in person

• Handle passes, comps, exchanges, refunds, and donation requests

• Maintain a clean, organized, and well-stocked box office

• Respond to inquiries and provide helpful, informed recommendations to patrons

• Troubleshoot and resolve customer service issues efficiently and professionally

• Assist with reporting and other administrative duties as needed

The Woodstock Film Festival is seeking a highly organized, resourceful, and dependable individual to join our team for the 27th Annual Woodstock Film Festival, taking place Wednesday, October 14 through Sunday, October 18, 2026.

This position runs from August 17 through October 23, 2026. The role begins with lighter coordination and ramps up in the weeks leading into and during the festival.

 Total compensation: $4,000. 

ABOUT THE ROLE

This position plays a key role in keeping the festival moving—literally! The Transportation Coordinator oversees transportation logistics for filmmakers and festival operations, from coordinating vehicle rentals and managing driver schedules to supporting guest travel and shuttle operations, you’ll be an essential part of the festival’s day-to-day flow. This role is ideal for someone who thrives in a fast-moving environment, enjoys solving logistical puzzles, and wants to be a critical part of bringing the festival experience to life.

QUALIFICATIONS + SKILLS

• At least one year of experience coordinating logistics for live, multi-layered events

• Strong organizational and problem-solving skills in fast-paced environments

• Ability to manage multiple priorities and tight deadlines with composure

• Excellent communication and leadership skills

• Proactive, flexible, and willing to jump in where needed

• High level of discretion and professionalism

• Valid driver’s license required; must be 25+ to rent and operate vehicles

• Availability for flexible and extended hours during the festival

• Management or team leadership experience preferred; Professional driving experience preferred

RESPONSIBILITIES

• Coordinate deliveries, pickups, and transportation logistics before, during, and after the festival

• Book and manage vehicle rentals for the festival fleet

• Work closely with the Guest Relations team to support VIP travel needs (flights, trains, buses)

• Plan and oversee shuttle operations, including transportation to and from festival events and parties

• Create and manage schedules for volunteer drivers

• Drive filmmakers and industry guests as needed